Lawyers specializing in administrative procedures
BGI LAW’s Administrative and Procedural Processing Department provides comprehensive management and handling services designed to facilitate and expedite the proper processing of files before courts, public registries, notaries, and public authorities. Its objective is to relieve clients of complex administrative tasks and ensure that procedures are carried out in an orderly and efficient manner, in compliance with all required deadlines and formalities.
This service supports the firm’s various practice areas by coordinating the filing of documents, document management, case tracking, and liaison with the relevant authorities. This ensures efficient and controlled processing across judicial, administrative, notarial, and registry proceedings.
The Procedures Department does not replace legal counsel provided by an attorney but rather complements it, ensuring that each matter benefits from specialized technical management that optimizes timelines and minimizes procedural issues.
Involvement and management by the Processing Department
BGI LAW has a department specializing in legal and administrative processing that works in coordination with the firm’s lawyers to manage a wide range of matters. Its work encompasses deadline monitoring, the preparation and filing of documentation, the tracking of procedural and administrative steps, and communication with the various relevant authorities and bodies.
The department represents clients before courts and tribunals, public registries, notaries, and public administration bodies at the state, regional, and local levels. For matters with an international dimension, it assists with the processing of legalizations, apostilles, and the documentation required for validity in other countries, coordinating with the BGI Global network when necessary.
Main Services
Comprehensive administrative processing
Registry, notarial, and document management
Operational support for individuals and legal entities
Areas of Activity of the Procedures Department
BGI LAW’s Administrative Procedures Department provides support in the management and administrative processing of a wide range of procedures, acting before various public bodies and private entities on behalf of both individuals and corporate clients. Among others:
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Procedures with the Directorate-General for Traffic (DGT)
- Vehicle registrations.
- Changes of ownership.
- Vehicle deregistrations.
- Vehicle restoration.
- Driver’s license exchanges.
- Duplicate documentation.
- Advice on and management of traffic fine payments.
Processing of title deeds and asset-related procedures
- Processing of property deeds.
- Processing of commercial deeds.
- Payment of taxes associated with legal transactions.
- Cancellation of attachments.
Management of utilities and charges associated with properties
- Procurement of supplies in purchase and sale transactions.
- Reduction in supplies for transmission operations.
- Inquiry regarding debts associated with real estate.
- Application for the municipal capital gains tax.
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Urban planning and public registries
- Obtaining certificates of non-violation of zoning regulations.
- Request for simple property reports.
- Request for simple property reports.
Corporate and tax formalities
- Obtaining the Tax Identification Code (CIF) for domestic companies.
- Obtaining a Tax Identification Number (CIF) for foreign companies.
Processing of vacation rentals
- Processing of vacation rentals.
- Obtaining the VUT.
- Obtaining the NRA.
Immigration Procedures
- Obtaining a NIE.
- Processing of EU residence permits.
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Digital certificates
- Processing of digital certificates for individuals.
- Processing of digital certificates for companies.
- Processing of digital certificates for homeowners’ associations.
General administrative procedures
- Municipal registrations.
- Customs procedures.
- Processing with the Ministry of Justice.
Civil Registry certificates and succession matters
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Obtaining birth certificates.
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Obtaining marriage certificates.
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Obtaining death certificates.
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Processing of wills.
- Obtaining certificates of last will and testament.
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Procedures with the Directorate-General for Traffic (DGT)
- Vehicle registrations.
- Changes of ownership.
- Vehicle deregistrations.
- Vehicle restoration.
- Driver’s license exchanges.
- Duplicate documentation.
- Advice on and management of traffic fine payments.
Immigration Procedures
- Obtaining a NIE.
- Processing of EU residence permits.
Processing of title deeds and asset-related procedures
- Processing of property deeds.
- Processing of commercial deeds.
- Payment of taxes associated with legal transactions.
- Cancellation of attachments.
Management of utilities and charges associated with properties
- Procurement of supplies in purchase and sale transactions.
- Reduction in supplies for transmission operations.
- Inquiry regarding debts associated with real estate.
- Application for the municipal capital gains tax.
Urban planning and public registries
- Obtaining certificates of non-violation of zoning regulations.
- Request for simple property reports.
- Request for simple property reports.
Corporate and tax formalities
- Obtaining the Tax Identification Code (CIF) for domestic companies.
- Obtaining a Tax Identification Number (CIF) for foreign companies.
Processing of vacation rentals
- Processing of vacation rentals.
- Obtaining the VUT.
- Obtaining the NRA.
Digital certificates
- Processing of digital certificates for individuals.
- Processing of digital certificates for companies.
- Processing of digital certificates for homeowners’ associations.
General administrative procedures
- Municipal registrations.
- Customs procedures.
- Processing with the Ministry of Justice.
Civil Registry certificates and succession matters
- Obtaining birth certificates.
- Obtaining marriage certificates.
- Obtaining death certificates.
- Processing of wills.
- Obtaining certificates of last will and testament.
Work methodology
1º- Receipt of the assignment
Analysis of the procedure to be carried out and the necessary documentation.
2º- Preparation and presentation
Organization of documentation and submission to the competent authority.
3º- Monitoring and control
Monitoring of deadlines, notifications, and potential issues.
4º- Completion of the procedure
Completion of the file and notification to the legal department and the client.
Frequently Asked Questions
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What type of procedures does this department handle?
The department handles procedural, administrative, registration, and notarial matters, acting as cross-functional support for the firm’s various legal practice areas.
Does the Processing Department provide legal advice?
No. This department does not replace the lawyer or provide legal advice; instead, it handles the technical and administrative management of case files in coordination with the relevant legal department.
Can you handle procedures with the Directorate-General for Traffic (DGT)?
Yes. The Administrative Procedures Department handles various processes with the DGT—such as vehicle registration, transfers of ownership, de-registrations, and other vehicle-related administrative tasks—thereby saving the client from having to travel and simplifying the process.
Does it include the processing of legalizations and apostilles?
Yes. The service can include handling apostilles, legalizations, and the necessary documentation to ensure the documents are valid in other countries.
Is it a useful service for international clients?
Yes. The Administrative Procedures Department is particularly useful for international clients who need to handle documentation and procedures in Spain without having to travel back and forth constantly.
Can you handle the processing, even if the procedure has already begun?
Yes. The Administrative Processing Department can join ongoing cases to handle document management, track deadlines, and coordinate with the relevant authorities—always in coordination with the lawyer responsible for the matter.
Is it necessary to grant power of attorney to handle the procedures?
It depends on the type of procedure and the agency or body involved. In some cases, specific authorizations suffice, whereas in others, it may be necessary to grant limited powers of attorney, which are assessed beforehand based on the scope of the assignment.
Can the Administrative Procedures Department appear before courts throughout Spain?
Yes. The procedural processing service can be provided before courts and tribunals throughout the national territory, using the corresponding procedural communication systems.
Do you submit legal documents and supporting materials electronically?
Yes. The Filings Department uses the electronic submission systems enabled by various bodies—including courts and tribunals via LexNET, electronic registries, and public administration portals—thereby ensuring the proper transmission and monitoring of communications.
Can they handle procedures without the client having to travel?
Yes. The department centralizes the submission of documentation, the tracking of files, and liaison with the relevant authorities, thereby avoiding unnecessary travel.
Contact form
The proper processing of files is a key element in the smooth conduct of any legal or administrative procedure. Having a department specialized in management and tracking makes it possible to optimize time, avoid formal errors, and ensure orderly interaction with the various competent authorities.
If you require assistance with the management and processing of files before courts, registries, notaries, or public authorities, the BGI LAW team can assess your case and coordinate the most appropriate course of action.
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