Internal procedures and record-keeping<\/li>\n<\/ul>\n[\/et_pb_accordion_item][\/et_pb_accordion][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.27.4″ _module_preset=”default” background_enable_pattern_style=”on” background_pattern_style=”diagonal-stripes-2″ background_pattern_color=”rgba(179,179,179,0.1)” background_pattern_transform=”invert” custom_margin=”||||false|false” custom_padding=”0px||||false|false” locked=”off” global_colors_info=”{}” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on” da_disable_devices=”off|off|off”][et_pb_row _builder_version=”4.27.4″ _module_preset=”default” max_width=”1240px” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” header_2_font=”|300|||||||” header_2_font_size=”28px” custom_margin=”||||false|false” custom_padding=”4vh||||false|false” global_colors_info=”{}”]<\/p>\n
Work methodology<\/h2>\n
[\/et_pb_text][\/et_pb_column][\/et_pb_row][et_pb_row column_structure=”1_4,1_4,1_4,1_4″ use_custom_gutter=”on” gutter_width=”1″ make_equal=”on” _builder_version=”4.27.4″ _module_preset=”default” max_width=”1240px” global_colors_info=”{}”][et_pb_column type=”1_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”|600|||||||” custom_margin=”||||false|false” custom_padding=”15px||15px||true|false” border_width_bottom=”2px” border_color_bottom=”#FCC664″ global_colors_info=”{}”]<\/p>\n
1. Initial assessment<\/p>\n
[\/et_pb_text][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”||||||||” width=”80%” module_alignment=”center” custom_margin=”||||false|false” custom_padding=”15px||15px||true|false” border_color_bottom=”#FCC664″ global_colors_info=”{}”]<\/p>\n
Identification of the processing operations carried out, the purposes pursued and the legal bases applied.<\/p>\n
[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”|600|||||||” width=”100%” custom_padding=”15px||15px||true|false” border_width_bottom=”2px” border_color_bottom=”#FCC664″ global_colors_info=”{}”]<\/p>\n
2. Gap analysis<\/p>\n
[\/et_pb_text][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”||||||||” width=”80%” module_alignment=”center” custom_margin=”||||false|false” custom_padding=”15px||15px||true|false” border_color_bottom=”#FCC664″ global_colors_info=”{}”]<\/p>\n
Identification of non-compliance with GDPR obligations and assessment of the level of risk exposure.<\/p>\n
[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”|600|||||||” width=”100%” custom_padding=”15px||15px||true|false” border_width_bottom=”2px” border_color_bottom=”#FCC664″ global_colors_info=”{}”]<\/p>\n
3. Action plan<\/p>\n
[\/et_pb_text][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”||||||||” width=”80%” module_alignment=”center” custom_margin=”||||false|false” custom_padding=”15px||15px||true|false” border_color_bottom=”#FCC664″ global_colors_info=”{}”]<\/p>\n
Implementation of corrective measures, drafting of mandatory documentation and staff training.<\/p>\n
[\/et_pb_text][\/et_pb_column][et_pb_column type=”1_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”|600|||||||” width=”100%” custom_padding=”15px||15px||true|false” border_width_bottom=”2px” border_color_bottom=”#FCC664″ global_colors_info=”{}”]<\/p>\n
4. Continuous monitoring<\/p>\n
[\/et_pb_text][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_font=”||||||||” width=”80%” module_alignment=”center” custom_margin=”||||false|false” custom_padding=”15px||15px||true|false” border_color_bottom=”#FCC664″ global_colors_info=”{}”]<\/p>\n
Regular review of regulatory changes, updating of records and assistance with incidents or complaints.<\/p>\n
[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ _builder_version=”4.27.5″ _module_preset=”default” use_background_color_gradient=”on” background_color_gradient_stops=”#ffffff 41%|rgba(179,179,179,0.22) 100%” custom_padding=”0px||||false|false” locked=”off” global_colors_info=”{}” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on” da_disable_devices=”off|off|off”][et_pb_row _builder_version=”4.27.5″ _module_preset=”default” width_tablet=”” width_phone=”90%” width_last_edited=”on|phone” max_width=”1240px” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” header_2_font=”|300|||||||” header_2_font_size=”28px” custom_margin=”||||false|false” custom_padding=”||||false|false” global_colors_info=”{}”]<\/p>\n
Frequently Asked Questions (FAQs) on data protection regulations<\/h2>\n
[\/et_pb_text][et_pb_accordion open_toggle_text_color=”#FCC664″ open_toggle_background_color=”#003153″ closed_toggle_text_color=”#FFFFFF” closed_toggle_background_color=”#003153″ toggle_icon=”3||divi||400″ icon_color=”#003153″ use_icon_font_size=”on” icon_font_size=”17px” icon_color_tablet=”#003153″ icon_color_phone=”#FFFFFF” icon_color_last_edited=”on|phone” disabled_on=”off|off|off” _builder_version=”4.27.5″ _module_preset=”default” toggle_text_color=”#FCC664″ toggle_level=”h3″ toggle_font=”|300|||||||” toggle_font_size=”16px” body_font=”|300|||||||” body_text_color=”#FFFFFF” width=”80%” width_tablet=”80%” width_phone=”100%” width_last_edited=”on|phone” module_alignment=”center” border_radii=”on|20px|20px|20px|20px” border_width_all=”2px” border_color_all=”#FFFFFF” global_colors_info=”{}” border_color_all__hover_enabled=”on|hover” border_color_all__hover=”#FCC664″ open_toggle_text_color__hover_enabled=”off|desktop” toggle_text_color__hover_enabled=”off|desktop” toggle_text_color__hover=”#FCC664″ open_toggle_text_color__hover=”#FCC664″ icon_color__hover_enabled=”on|desktop” icon_color__hover=”#FCC664″][et_pb_accordion_item title=”Hidden” open=”on” _builder_version=”4.27.4″ _module_preset=”default” custom_css_main_element=”display: none;” border_width_all=”2px” global_colors_info=”{}” border_color_all__hover_enabled=”off|hover”][\/et_pb_accordion_item][et_pb_accordion_item title=”Do all organisations have to appoint a Data Protection Officer?” _builder_version=”4.27.5″ _module_preset=”default” border_width_all=”2px” border_color_all=”#FFFFFF” global_colors_info=”{}” toggle_text_color__hover_enabled=”on|hover” toggle_text_color__hover=”#FCC664″ border_width_all__hover_enabled=”on|hover” border_width_all__hover=”2px” border_color_all__hover_enabled=”on|hover” border_color_all__hover=”#FCC664″ open=”off”]<\/p>\n
The appointment is mandatory only in the cases specified by the regulations, such as public bodies, organisations that process sensitive data on a large scale, or activities involving the regular and systematic monitoring of individuals. In all other cases, the matter is assessed on a case-by-case basis. <\/p>\n
[\/et_pb_accordion_item][et_pb_accordion_item title=”What is the deadline for reporting a data breach?” _builder_version=”4.27.5″ _module_preset=”default” border_width_all=”2px” border_color_all=”#FFFFFF” global_colors_info=”{}” toggle_text_color__hover=”#FCC664″ toggle_text_color__hover_enabled=”on|hover” border_width_all__hover=”2px” border_width_all__hover_enabled=”on|hover” border_color_all__hover=”#FCC664″ border_color_all__hover_enabled=”on|hover” open=”off”]<\/p>\n
The supervisory authority must be notified within a maximum of 72 hours of becoming aware of the incident, unless it is unlikely to affect individuals\u2019 rights. In some cases, it is also necessary to notify the data subjects. <\/p>\n
[\/et_pb_accordion_item][et_pb_accordion_item title=”Is it enough just to have a privacy policy on the website?” _builder_version=”4.27.5″ _module_preset=”default” border_width_all=”2px” border_color_all=”#FFFFFF” global_colors_info=”{}” toggle_text_color__hover=”#FCC664″ toggle_text_color__hover_enabled=”on|hover” border_width_all__hover=”2px” border_width_all__hover_enabled=”on|hover” border_color_all__hover=”#FCC664″ border_color_all__hover_enabled=”on|hover” open=”off”]<\/p>\n
No. The privacy policy is only one aspect of compliance. In addition to providing adequate information, you must demonstrate a lawful basis for each processing operation, facilitate the exercise of data subjects\u2019 rights, implement security measures and comply with the principle of proactive accountability. <\/p>\n
[\/et_pb_accordion_item][et_pb_accordion_item title=” What is the Record of Processing Activities, and who is responsible for compiling it?” _builder_version=”4.27.5″ _module_preset=”default” border_width_all=”2px” border_color_all=”#FFFFFF” global_colors_info=”{}” toggle_text_color__hover=”#FCC664″ toggle_text_color__hover_enabled=”on|hover” border_width_all__hover=”2px” border_width_all__hover_enabled=”on|hover” border_color_all__hover=”#FCC664″ border_color_all__hover_enabled=”on|hover” open=”off”]<\/p>\n
All organisations that process personal data must keep an up-to-date record describing each processing operation: purpose, legal basis, categories of data, recipients and security measures. This is a mandatory document and is essential for any audit. <\/p>\n
[\/et_pb_accordion_item][et_pb_accordion_item title=”When is a Data Protection Impact Assessment (DPIA) required?” _builder_version=”4.27.5″ _module_preset=”default” border_width_all=”2px” border_color_all=”#FFFFFF” global_colors_info=”{}” toggle_text_color__hover=”#FCC664″ toggle_text_color__hover_enabled=”on|hover” border_width_all__hover=”2px” border_width_all__hover_enabled=”on|hover” border_color_all__hover=”#FCC664″ border_color_all__hover_enabled=”on|hover” open=”off”]<\/p>\n
It is mandatory when a processing operation may pose a high risk to individuals\u2019 rights, such as mass surveillance, the use of sensitive data or innovative technologies. It helps to identify risks and define mitigation measures. <\/p>\n
[\/et_pb_accordion_item][et_pb_accordion_item title=”What are my obligations if I outsource services that involve access to data?” _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n
A contract must be drawn up with the data processor, setting out obligations regarding confidentiality, security, restrictions on use and subcontracting. The company remains responsible for ensuring compliance. <\/p>\n
[\/et_pb_accordion_item][et_pb_accordion_item title=”How should requests for access to, rectification or erasure of data be handled?” _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n
Applications must be dealt with without undue delay and, in any event, within a maximum of one month. It is essential to verify the applicant\u2019s identity and to document the entire process. <\/p>\n
[\/et_pb_accordion_item][et_pb_accordion_item title=”What happens if I don\u2019t comply with data protection regulations?” _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n
In addition to financial penalties, measures may be imposed to restrict or suspend processing, and data subjects may lodge complaints, whilst reputational damage may also occur. Proactive accountability requires demonstrating compliance at all times. <\/p>\n
[\/et_pb_accordion_item][et_pb_accordion_item title=”What documentation must a company have in order to comply with the GDPR?” _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n
A company must maintain a record of data processing activities, a risk assessment, contracts with suppliers who access data, and internal security policies. This documentation demonstrates compliance and must be kept up to date. <\/p>\n
[\/et_pb_accordion_item][et_pb_accordion_item title=”What should you do if the AEPD launches an investigation or issues a request for information?” _builder_version=”4.27.5″ _module_preset=”default” global_colors_info=”{}” open=”off”]<\/p>\n
It is essential to respond within the specified timeframes and to provide all documentation demonstrating compliance: internal policies, records, contracts with suppliers and evidence of the measures implemented. It is also advisable to analyse the scope of the request, prepare a response strategy and review potential risks before submitting the information. BGI Law can assist throughout the process, from preparing the documentation to providing legal defence should disciplinary proceedings be initiated. <\/p>\n
[\/et_pb_accordion_item][\/et_pb_accordion][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=”1″ custom_padding_last_edited=”on|phone” next_background_color=”#ffffff” module_id=”formulario” _builder_version=”4.27.4″ _module_preset=”default” background_color=”#FFFFFF” background_enable_pattern_style=”on” background_pattern_style=”diagonal-stripes-2″ background_pattern_color=”rgba(179,179,179,0.1)” background_pattern_transform=”invert” custom_margin=”||||false|false” custom_padding=”0px||7vw||false|false” custom_padding_tablet=”||10vw||false|false” custom_padding_phone=”||12vw||false|false” bottom_divider_style=”asymmetric2″ bottom_divider_height_tablet=”50px” bottom_divider_height_phone=”20px” bottom_divider_height_last_edited=”on|desktop” saved_tabs=”all” locked=”off” collapsed=”off” global_colors_info=”{}” da_is_popup=”off” da_exit_intent=”off” da_has_close=”on” da_alt_close=”off” da_dark_close=”off” da_not_modal=”on” da_is_singular=”off” da_with_loader=”off” da_has_shadow=”on” da_disable_devices=”off|off|off”][et_pb_row make_equal=”on” _builder_version=”4.27.4″ _module_preset=”default” background_color=”RGBA(255,255,255,0)” width=”90%” max_width=”1240px” custom_margin=”||||false|false” custom_padding=”||||false|false” global_colors_info=”{}”][et_pb_column type=”4_4″ _builder_version=”4.27.4″ _module_preset=”default” global_colors_info=”{}”][et_pb_text _builder_version=”4.27.4″ _module_preset=”default” header_2_font=”|300|||||||” header_2_font_size=”28px” custom_margin=”||||false|false” custom_padding=”||||false|false” global_colors_info=”{}”]<\/p>\n
Contact form<\/h2>\n
[\/et_pb_text][et_pb_text _builder_version=”4.27.5″ _module_preset=”default” text_orientation=”justified” width=”66%” width_tablet=”66%” width_phone=”100%” width_last_edited=”on|desktop” max_width=”1240px” module_alignment=”center” global_colors_info=”{}”]<\/p>\n
The processing of personal data entails legal responsibilities that require constant attention and adaptation to ever-changing regulations. If you require specialist advice on data protection or assistance in dealings with the AEPD, our team can assess your case and propose the appropriate strategy. <\/p>\n
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If you prefer, you can call us by selecting this option.<\/p>\n
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[\/et_pb_text][et_pb_button button_url=”mailto:bgilaw@bgilaw.com” button_text=”Contact Us” button_alignment=”center” disabled_on=”on|off|off” _builder_version=”4.27.5″ _module_preset=”default” custom_button=”on” button_text_size=”18px” button_text_color=”#003153″ button_border_width=”1px” button_border_color=”#FCC664″ button_border_radius=”10px” button_icon=”||divi||400″ button_icon_color=”#FCC664″ button_icon_placement=”left” button_on_hover=”off” locked=”off” global_colors_info=”{}” transform_styles__hover_enabled=”on|hover” transform_scale__hover_enabled=”on|hover” transform_translate__hover_enabled=”on|desktop” transform_rotate__hover_enabled=”on|desktop” transform_skew__hover_enabled=”on|desktop” transform_origin__hover_enabled=”on|desktop” transform_scale__hover=”120%|120%”][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section]<\/p>\n","protected":false},"excerpt":{"rendered":"
Data ProtectionHome<\/a><\/span><\/span> Lawyers specialising in data protection in Spain Data protection legislation governs how data that identifies or could identify an individual must be processed, setting out obligations for companies, professionals and organisations that use such data in the course of their business. This legal framework requires that the legal basis for each processing operation […]<\/p>\n","protected":false},"author":2,"featured_media":10777,"parent":5307,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"class_list":["post-5285","page","type-page","status-publish","has-post-thumbnail","hentry"],"yoast_head":"\nComply with the GDPR with the help of data protection experts<\/title>\n<meta name=\"description\" content=\"GDPR compliance, appointment of a DPO, impact assessments and defence against penalties. Privacy advice for businesses and organisations.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.bgilaw.com\/en\/services\/legal-services\/data-protection\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Comply with the GDPR with the help of data protection experts\" \/>\n<meta property=\"og:description\" content=\"GDPR compliance, appointment of a DPO, impact assessments and defence against penalties. 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